In order to ensure that Board policies are current and in compliance with statutory requirements, the Board may utilize attorneys or other outside consultants. While the Board may be advised concerning its policies by the superintendent of schools, its attorney or other consultants, the adoption of new policies, or the revision or repeal of existing policies is the sole responsibility of the Board. The adoption of Board policies is governed by Board Policy Board policies shall be presented to Board members at a Board meeting and a vote shall occur at a subsequent meeting before they can be adopted by the Board.
One of the responsibilities of the Board of Education is to conduct hearings. A minimum of three members of the Board are needed to serve on a hearing committee. For many of these hearings, such as student expulsion hearings, school accommodation hearings, transportation hearings and teacher termination hearings, the Board serves as an impartial hearing board.
In these instances, Board members who serve on the panel must make their decision based only on the evidence and information presented at the hearing. Regardless of whether the Board is serving as an impartial panel, or in grievance hearings, Board members have an obligation to treat those before them respectfully and fairly, adhering to the highest standards of professional conduct. The Board of Education is responsible for the appointment of the superintendent of schools.
When conducting a search for a superintendent, the Board may vote itself as the personnel search committee. If so, it may meet as the personnel search committee without public notice of its meetings or a requirement to allow the public to attend.
The search for, and selection of, a superintendent of schools is one of the most important decisions that a board of education can make. Accordingly, this process should be thoughtful and informed, made with a clear understanding of the needs of the school district and the corresponding characteristics of an ideal superintendent, as well as an awareness of the availability of potential candidates. Although each search process is unique, generally the Board would be well advised to consult with the public and other informed individuals, both in and outside the district, when conducting a superintendent search.
Generally speaking, the Board does not have the primary role in the hiring process, except for the superintendent of schools. It is Board policy to authorize the superintendent of schools to hire teachers and other personnel without direct involvement on the part of Board members. When hiring school administrators, the Board has a more direct role. A minimum of two Board members as selected by the Board chair and the Superintendent, will participate in the interview process.
In addition to Board members the committee should consist of community members, teachers and administrators. The Board is responsible for the adoption of a budget for the school district. The superintendent of schools presents a proposed budget to the Board by February. Before adopting the budget, the Board shall study the school program in relation to the needs of the students and the community in order to establish budget priorities.
Not less than two weeks before the district annual meeting held on the first Monday in May, the Board shall hold a public district meeting to present a proposed budget for the next fiscal year.
Any person may recommend the inclusion or deletion of expenditures at such time. After the public hearing, the board shall prepare an annual budget for the next fiscal year, make available on request copies thereof and deliver a reasonable number to the town clerk of each town in the district at least five days before the annual meeting.
At the annual meeting, the Board shall present a budget which includes a statement of 1 estimated receipts and expenditures for the next fiscal year, 2 estimated receipts and expenditures for the current fiscal year, 3 estimated surplus or deficit in operating funds at the end of the current fiscal year, 4 bonded or other debt, 5 estimated per pupil expenditure for the current and for the next fiscal year and 6 such other information as deemed necessary.
Following the conclusion of the school year, the Board shall meet to conduct a self- evaluation of its own performance. An essential part of the self-evaluation process is a focus on board governance. It is expected that the Board will look carefully at its conduct at board meetings, its adherence to policy, its treatment of the public, staff and one another, as well as on its focus on student achievement and ability to distinguish between governance and management.
The Board recognizes that in order to properly develop a long range and in-depth plan for school improvement, it will be necessary to regularly meet in a retreat setting to allow for a more focused discussion of school district performance and initiatives. In addition to the attendance of all Board members, the Board may invite the superintendent of schools, school administrators or other individuals to participate in its retreat.
Although Board of Education members are encouraged to visit schools independently, they have authority only in regularly called meetings of the Board of Education, or when delegated specific tasks by specific Board of Education action, and must be mindful that they do not serve in an administrative function.
It is important for Board members to be informed about the school district and the performance of our students. The superintendent of schools and school administrators regularly provide Board members with data and information at Board meetings. Board members who seek additional information are encouraged to work through the standing Board committees to obtain this information.
If the information sought by individual Board members is not readily available through the work of the committees, Board members are to coordinate their information requests with the Board Chair to ensure that the information requests submitted to the superintendent of schools, do not overwhelm them so as to distract them from their primary responsibilities. Except for statutorily mandated exceptions, such as expulsion and residency hearings, Board members do not get involved with individual student matters.
Individual student information is confidential and Board members only have access to this information when that information is necessary for Board members to perform a function in their official capacity. Connecticut law provides that the school district shall protect and save harmless any school employees, volunteers and board members from any claim, demand, suit or judgement by reason of alleged negligence in the performance of their duties and responsibilities.
This protection includes legal fees and costs, financial loss and expense, and other costs. All rights reserved. Log In. Search Search Site Submit. Durham, CT Google maps directions to A Pickett Ln. Durham, CT Call Regional School District 13 Board of Education Member Handbook Preamble The Regional District 13 Board of Education understands that access to a quality public education is not just a constitutional requirement, but is also a moral imperative to ensure that all individuals have an opportunity to fully develop their talents, moral imagination and essential humanity.
Mission Statement The mission of Regional School District 13, a community that celebrates learning, honors tradition, and embraces change, is to ensure that all students will be engaged and ethical lifelong learners and citizens who will thrive, excel, and contribute in an ever-changing, interdependent world by providing challenging, diverse, and nurturing experiences that empower each student to succeed through meaningful partnership with family and community.
Guiding Principles Student Achievement Each and every student in Regional School District 13 will achieve established, rigorous performance standards in all areas of student learning by becoming independent strategic readers, problem solvers, and critical thinkers. Facilities and Educational Adequacy The Regional School District 13 Board of Education will ensure all students have the opportunity to learn and achieve in safe and educationally adequate facilities by meeting the needs of the district with respect to appropriate space and the quality of learning environments.
Board Governance The Regional District 13 Board of Education will institutionalize a focus on continuous improvement leading to student achievement and student success through its development of policy, ongoing evaluation, and commitment to individual and Board professional growth. Core Values The Board of Education established the following goals for the community relations program: To increase public understanding of the school system.
To increase community confidence and interest in the school system. To promote effective dissemination of information concerning school activities. To solicit community opinions about the school system. To encourage the sharing of resources among civic and community organizations for the benefit of the school system.
Reference: Board of Education Policy Community Relations Policy. Code of Ethics Policy. Standards — setting clear standards for student performance. Connecticut Association of Boards of Education. Limits of Authority Policy. Standing Committees Policy. Working with the administration on development, implementation and maintenance of appropriate metrics for all areas of District, school and student performance. Working with the administration on the development, implementation and maintenance of a program for a curricular review.
Consultative participation in the review, evaluation and development of the District's curriculum. Ensuring that adequate resources are budgeted and appropriate training is provided for staff professional development, particularly with regard to Common Core State Standards and SEED.
Working with the Superintendent of Schools to schedule professional development time for staff as appropriate. Filling Vacancies Policy.
Conflict of Interest No member, officer, or employee of the Board of Education shall have an interest in any contract with which the school board member, officer or employee is affiliated unless such interest is specifically permitted by statute.
Conflict of Interest Policy. Orientation of Board Members. Board Member Professional Development The Board is committed, both individually and as an organization, to the principles of continuous improvement and ongoing education, and understands that in order to perform as a high-functioning professional organization its members must be well educated about the Regional District 13 schools, board governance and educational best practices. The secretary presides over meetings when the president is absent.
The Board treasurer is the fiduciary agent of the Board of Education. Duties of the Chairperson Policy. Policy Formation Policy. Board Hearings One of the responsibilities of the Board of Education is to conduct hearings. Search, Selection and Appointment of Superintendent The Board of Education is responsible for the appointment of the superintendent of schools. Board Role in Hiring Process Generally speaking, the Board does not have the primary role in the hiring process, except for the superintendent of schools.
Budget Process The Board is responsible for the adoption of a budget for the school district. Budget — Fiscal Year Policy. Superintendent of Schools Policy. Board Self-Evaluation Following the conclusion of the school year, the Board shall meet to conduct a self- evaluation of its own performance. It is expected that the Board will look carefully at its conduct at board meetings, its adherence to policy, its treatment of the public, staff and one another, as well as on its focus on student achievement and ability to distinguish between governance and management Board Retreat The Board recognizes that in order to properly develop a long range and in-depth plan for school improvement, it will be necessary to regularly meet in a retreat setting to allow for a more focused discussion of school district performance and initiatives.
Board Members Visiting Schools Although Board of Education members are encouraged to visit schools independently, they have authority only in regularly called meetings of the Board of Education, or when delegated specific tasks by specific Board of Education action, and must be mindful that they do not serve in an administrative function.
Reference: Board of Education Policies , Visits to the Schools Policy. Orientation of Board Members Policy. Student Records Policy. The Board of Education establishes its annual meeting schedule by January 31 st of each year. The Board of Education shall meet regularly as deemed necessary. The Board will meet at least monthly during the school year. All meetings will be properly noticed. Regular Meetings Policy. Regular meetings of the Board of Education are those meetings listed on its annual schedule or scheduled and noticed at least 30 days in advance.
Board meetings start at p. At regular meetings, the Board can add items to the meeting agenda. Meetings of the entire Board that are not on the annual schedule of meetings and are not scheduled 30 days in advance are special meetings.
At a special meeting, the Board cannot add items to the meeting agenda for discussion or action. Special meetings must be noticed within 24 hours of the meeting. Special Meetings Policy. The superintendent of schools, in conjunction with the Board chair, develops an agenda for each Board meeting. Meeting agendas, along with necessary documents and materials, are distributed to Board members prior to the meeting.
Board agendas are designed to minimize votes and discussion on matters that are unnecessary, trivial or are best addressed at the non-board level. Ideally, Board agendas are designed so that meeting time is dedicated to a focused, informed discussion on student achievement and other educational priorities. Any Board member may request an item to be placed on the agenda no later than 72 hours prior to the legally required public posting of the agenda by contacting the Board Chair.
Agenda Policy. The Board secretary serves as the Board parliamentarian, unless another board member is chosen as parliamentarian by a majority of the Board. Six members of the Board shall constitute a quorum.
Unless otherwise specified by Board policy, a majority of board members voting on a particular item is sufficient for approval. Quorum Policy. Agenda items that require a vote by the Board, but may not require discussion are to be placed on the consent agenda. The consent agenda is an item on the meeting agenda in which all voting items that do not require Board discussion or debate are listed.
A vote to approve the consent agenda by the Board shall approve all items listed on the consent agenda. The Board of Education is a collective body and, as such, can only act via a vote by its members.
Board votes must be in public at a properly noticed meeting of the Board and recorded in writing. Members may vote in favor, against or abstain from voting.
Members may explain their vote, but are not required to do so. Minutes of Board of Education Meetings. Board members are expected to attend meetings of the Board, including meetings of their assigned committees. Service on the Board of Education is a public trust on behalf of the community and children of District 13, and it is expected that Board members will make this service a priority.
The Board of Education functions best when all ten members devote the time, energy, preparation, and seriousness of purpose necessary to accomplish exceptional work and that is called for by public service. For additional information, visit www.
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